Many people using various task management platforms miss a huge opportunity to organize their business in a way that benefits the entire organization. Many companies use distributed tools that allow employees to enter tasks into personal task lists, much like everyone maintains their own contact list.
Every day, more companies are changing tools for managing personal to-do lists, switching corporate Outlook to Exchange, adopting platforms such as Google Apps or Office 365, and discovering the benefits of group work on documents, tasks, and calendars. Thanks to the cheap SaaS model, group work applications are extremely popular today.
At the same time, with the change, many enterprises notice a certain dissatisfaction. It is true that documents, calendars and tasks are now easier to share in group work than ever before, but few employees see the entire organization from behind the screen of general-purpose applications, which, due to the lack of an imposed data structure, lead to data fragmentation. It's easy to talk to such clients about adopting solutions such as TaskBeat, which introduce a certain work model and a certain structure in advance, within which every employee can perfectly understand.
Some companies, however, look further into the future and look at solutions supporting group work as a stop on a road that leads much further. Work in the future will extend much beyond the office. Occasional contractors will constitute an increasingly larger group of employees performing the most important tasks in the company. Often not just for a specific assignment, but for years. This model is well known to small entrepreneurs who have always worked in this model with accountants, graphic designers and designers of various types.
In the future, working behind a specific desk for a specific company will be a relic. We will all work not "on the hour", but "on the result", i.e. within a specific order or project, and not within a specific job position. Such a model requires a fundamental change in the approach to the definition of "group" or "team". The work groups of the future will be specific communities, and the group work of today will turn into a kind of community work. Tools supporting work will also change, offering access and benefits to much more open and variable groups of employees gathered not around a company or department, but around a specific project, order or client.
These are the assumptions we made when designing TaskBeat, which for years has enabled colleagues to work within different domains, different functions, and various projects carried out simultaneously. The work on TaskBeat itself takes place in a community of over 30 collaborators who appear and disappear at specific stages of the implementation of specific modules or even work to adapt the product for specific clients. Opening the company to such a large number of people brought challenges, but also huge benefits because in this way we managed to acquire talented employees and contractors from various parts of the country.
In this way, we have acquired skills, qualifications and experience, and, above all, availability, which is difficult to find in the "home backyard" at a time when it is difficult to recruit employees with qualifications enabling us to achieve the product quality we assumed.