One of the most interesting features available in TaskBeat is the easy ability to create projects based on tasks.
An important skill necessary to work effectively with tasks is the ability to distinguish the type of work we are dealing with. It happens that a simple task turns into a larger project. Many tools cannot effectively track such tasks because they actually consist of smaller parts that need to be completed at different times. With TaskBeat, any task can be broken down into smaller tasks at any time, resulting in a project. How to assess whether we are working with a task or a project?
We deal with a project in the case of tasks for which we must prepare, such as the implementation of a client's order. Using the task structure in TaskBeat, you can easily add subtasks which are stages such as: offer preparation, order execution, order delivery. Each task may have a separate deadline and a different person designated to complete it. Thanks to this, a task that we initially treat as a single task can be divided into smaller tasks at any time and distributed among different people participating in the project.
Time is the criterion that determines whether we are dealing with a single task or a separate project. It happens that we write down ideas that cannot be implemented immediately - we do not have time, money, or we are waiting for a specific moment. For such tasks, it is best to create single tasks describing the idea itself in a single place as briefly as possible, and all tasks that are in fact only ideas can be easily grouped into a separate project, which can be called "Later" or similar. Ideas for future implementation do not obscure current work, and it is worth visiting there from time to time to select things to be implemented, which can then be described in detail with individual tasks.
The last but crucial thing is the initial assessment of workload. If a task is simple or time-consuming enough that it can be completed in one go, let it remain a task. However, when completing a task turns out to be complicated, or at a certain stage we only realize that it consists of many steps extended over time, in which someone will also have to help us, then we convert the task into a project. Using TaskBeat, at any time, individual work can be divided into individual stages, and in the case of the most complex projects - each stage into its individual tasks.