Projects often start with high hopes and ambitious goals but can end in frustration and disappointment if not managed effectively. While your project plans represent the vision and strategy for success, they don’t execute themselves automatically. Instead, successful project management requires diligent care and continuous oversight to ensure that the project remains on track and achieves the desired outcomes. This involves proactive task management and adjustments as unforeseen issues arise.
The process of managing projects involves two main activities: project execution and project control. These activities work in tandem to ensure that the project progresses according to plan. Project execution focuses on the day-to-day operations and tasks required to complete the project, while project control involves monitoring and adjusting as needed to keep everything aligned with the original goals.
What is Project Control?
When we talk about project control, we are not referring to micromanagement, confrontation, or rigid leadership styles. Instead, project control encompasses the information systems and management procedures that help project managers answer critical questions:
- Are we on track with our project goals?
- Are we staying within budget?
- Are we adhering to our schedule?
- Are we delivering the expected outcomes?
- Are we meeting quality and performance standards?
- Are we satisfying stakeholder expectations?
- What progress have we made?
- Will we meet our project objectives?
- What deviations or variances have occurred?
- What corrective actions are necessary?
- What caused these variances?
- What risks are we monitoring?
- What issues need resolution?
- What lessons have we learned?
Timing for Project Control
Determining when to assess your project’s performance depends on the length of the project, the likelihood of unexpected issues, and your proximity to significant milestones. While some activities might warrant daily monitoring, it’s essential to plan a comprehensive performance review at least once a month. This regular assessment helps quickly identify and address any unexpected occurrences or performance problems.
By implementing effective project control systems and techniques, you ensure that managing tasks and keeping your project on track becomes more efficient. This proactive approach not only improves your chances of meeting project goals but also enhances your overall effectiveness as a project manager.
