Zagozda Ltd. complies with the EU Data Protection Directive through Safe Harbor certification.
WHO WE ARE AND WHAT THIS IS
Zagozda Ltd (“Zagozda” or “Zagozda Limited”) is the producer and owner of TaskBeat (collectively referred to here as the/our “Software” or the/our “Services”), which are collaborative web and mobile based applications that help teams and individuals manage projects and customers, stay organized and communicate.
We take the private nature of your personal information very seriously, and are committed to protecting it. To do that, we’ve set up procedures to ensure that your information is handled responsibly and in accordance with applicable data protection and privacy laws. We’re grateful for your trust, and we’ll act that way.
SAFE HARBOR OVERVIEW
We have chosen to comply with the principles of the Safe Harbor Framework developed by the U.S. Department of Commerce in consultation with the European Commission and the Federal Data Protection and Information Commissioner of Switzerland, except where limited by any legal, regulatory, ethical or public interest considerations. More information about the principles that make up the Framework, as well as other frequently asked questions relating to Safe Harbor can be found at: http://www.export.gov/safeharbor.
In accordance with our commitment to protect personal privacy, Zagozda adheres to the principles of the Safe Harbor Framework as developed by the U.S. Department of Commerce in consultation with the European Commission. The seven principles and fifteen Frequently Asked Questions (FAQs) referred to in this policy constitute Safe Harbor privacy framework. These principles and FAQs may be found at: http://www.export.gov/safeharbor.
TYPES OF INFORMATION
“Personal information” is any information that we could use to identify an individual. It does not include personal information that is encoded or anonymized, or publicly available information that has not been combined with non-public information. “Sensitive personal information” is information that meets the “personal information” criteria and also a.) reveals race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or b.) concerns health or sex life, information about Social Security benefits, or information on criminal or administrative proceedings other than in the context of pending legal proceedings.
We collect information two ways: Information we get from your use of our Services, and information you provide to us directly.
Information we get from your use of the Services is primarily non-personally-identifying information of the sort that web browsers, servers, and services like Google Analytics* typically make available, such as the browser type, language preference, referring site, and the time of each visit. Other non-identifying information that we might have access to includes how you use the Service (e.g. search queries), your approximate location, cookies, etc.
We collect this non-personally-identifying information in order to better understand how visitors use the Services and, where possible, to improve their experience. For instance, we log the time it takes to run database queries so that we can improve performance. In some cases, we may publicly display information that is not personally identifying in the aggregate, (e.g., by publishing a report on trends in the usage of our Services) or may provide the aggregate data to third parties.
When you use the Services, we also collect potentially personally identifying information in the form of Internet Protocol (IP) addresses, the Uniform Resource Locator (URL) accessed (which may reference the name of a board, card, case, wiki, or organization), and the unique identification number associated with the account. We don’t use that information to identify you, with one exception: we may discover, by reviewing log files, that a particular account is using the Services in a way that is degrading the experience for all the Services’ users. If this is discovered, we may look up personally identifiable information associated with that account in order to contact the account owner. We handle and disclose this information in the same way we handle other potentially personally identifying information as described below.
Information you provide to us directly. Certain visitors to our Services choose to interact with them in ways that may require them to provide us with personally identifying information. The amount and type of information that is provided depends on the nature of the interaction. For example, we ask visitors who sign up for our Services to provide a real name, username, and email address. Organizations and individuals who engage in financial transactions to purchase paid services are asked to provide additional information, such as the personal and financial information required to process those transactions. In each case, we only collect as much information as is necessary or appropriate given the type of interaction. We do not disclose personally identifying information other than as described below. And you can always refuse to supply personally identifying information, with the caveat that it may prevent you from engaging in certain activities.
If you send us a request, such as emailing us for support, we reserve the right to publish it (absent any personally identifying information) in order to help us clarify or respond to your request or help other users.
In the process of supporting our Services, we may discover personally identifiable information associated with your account. The only personally identifiable information we may discover during the support process without your consent includes your email address and the names of any organizations to which you belong. Any further information will not be discovered without your consent.
In the process of supporting our Services, we may need to investigate the data within your account, including data you have entered into private boards, cases, wikis, etc. If this occurs, we will always request your explicit permission before looking at the data in your account.
If you are outside the United States, you should know that any personally identifiable information you enter into the Services will be transferred out of your country and into the United States, and possibly to other countries. By using the Services, you consent to such transfer and are representing that you have the right to transfer such information outside your country.
We do not collect any personally identifiable information from children under the age of 13. If you believe that a child has provided us with personally identifiable information without the consent of his or her parent or guardian, please contact us at email@example.com. If we become aware that a child under age 13 has provided us with personally identifiable information, we’ll delete it.
PUBLICATION OF INFORMATION
Some users may elect to publicly post personally identifying or sensitive information about themselves in their normal use of our Services. This could occur through use of optional profile fields, in interactions on public boards, wikis, cases and forums, or if a previously private interaction is made public. Information like that, which is voluntarily posted in publicly visible parts of our Services, is considered to be public, even if it would otherwise be considered to be personally identifying or sensitive. As such, it is not subject to the protocols listed below, because we don’t control it; you do. Additionally, voluntarily publicizing such information means that you lose any privacy rights you might normally have with regards to that information. It may also increase your chances of receiving unwanted communications, like spam.
Please also remember that if you choose to provide personally identifiable information using certain public features of the Services, individuals reading such information may use or disclose it to other individuals or entities without our control and without your knowledge, and search engines may index that information. We therefore urge you to think carefully about including any specific information you may deem private in content that you create or information that you submit through our Services.
This Policy only applies to information collected by Zagozda. It does not apply to the practices of companies that we don’t own or control, or employees that we don’t manage. Information on our Services’ boards, wikis, cases and forums may contain links to third party websites, and any information you provide to those sites will be covered by any privacy policies they may have. Please be sure to read the privacy policies of any third-party sites you visit. It is those sites’ responsibility to protect any information you give them, so we can’t be held liable for their wrongful use of your personally identifying information.
Notice will be provided in clear and conspicuous language when you are first asked to provide us with personal information, or as soon as practicable thereafter, and we’ll notify you before we use the information for something other than the purpose for which it was originally collected. If anything in this policy seems unclear, please don’t hesitate to contact us at firstname.lastname@example.org, so we can address your question and possibly clarify this document.
Here are some of the ways we may use personal information you provide us:
– To allow you to register for our Services and to administer and process the registration
– To communicate with you about our products, services and related issues
– To evaluate the quality of our products and services, and to enhance your experience on our web sites
– To maintain and administer our web sites and comply with our legal or internal obligations and policies
– To transfer information to others as described in this policy or to satisfy our legal, regulatory, compliance, or auditing requirements.
– To charge you any fees and provide you with a receipt or resolve billing issues associated with your account.
– Choice — Choice is all about making sure you have the ability to control how we share your personal information with others. We never share any of your personal information with non-agent third parties.
We won’t share your personal information with non-agent third parties unless we are required to do so by law, or if we believe in good faith that disclosure is reasonably necessary to protect our property, rights or those of third parties or the public at large. It is possible that we may, on occasion, buy or sell assets from or to other companies. If that should occur, user information is typically one of the assets that get transferred. Similarly, if Zagozda or most of its assets were acquired, or in the unlikely event that we go out of business or enter bankruptcy, user information could be transferred or acquired. You should be aware that such events can occur, and that if it does, the buyer may continue to use your personal and non-personal information, but only as set forth in this policy. Other than in these rare circumstances, Zagozda will not rent or sell potentially personally identifying information to anyone.
If you are a registered user of our Services and have supplied your email address, we may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with the Services. We generally use our Services to communicate this type of information, so we expect to keep this type of communication to a minimum. If we do send you information that you did not expressly request, we will provide you with a way to request that you don’t get any similar notices (opt-out, unsubscribe, etc.).
Onward Transfer — Prior to providing agents with any personal information, we will obtain assurances that they will safeguard it in accordance with this policy. Examples of assurances that may be provided include: A commitment that they will handle the information in accordance with this policy, or will provide the same level of protection, as required by the Safe Harbor Principles, subject to EU Directive 95/46/EC (“the EU Data Protection Directive”);
Safe Harbor certification by the agent, or being subject to another European Commission adequacy finding.
In the unlikely event that we should discover that an agent is using personal information in a way that conflicts with this policy, we will take all reasonable steps to stop it immediately.
Security — All records containing personal or financial information are considered to be our property and are afforded confidential treatment at all times. We work hard to protect against the unauthorized access, use, alteration or destruction of personal or financial information. All such electronic information is stored on restricted database servers, and is generally kept until such time as you may ask us to edit or delete it, as described below. We only disclose such information to our employees, contractors or affiliates that a) need to know that information in order to process it for us or to provide other services, and b) have agreed not to disclose it to others.
Cookies are often indispensable for websites that have huge databases, need logins, have customizable themes, other advanced features.
Cookies usually don’t contain much information except for the URL of the website that created the cookie, the duration of the cookie’s abilities and effects, and a random number. Due to the little amount of information a cookie contains, it usually cannot be used to reveal your identity or personally identifying information.However, marketing is becoming increasingly sophisticated and cookies in some cases can be aggressively used to create a profile of your surfing habits.
There are two types of cookies: session cookies and persistent cookies. Session cookies are created temporarily in your browser’s sub-folder while you are visiting a website. Once you leave the site, the session cookie is deleted. On the other hand, persistent cookie files remain in your browser’s sub-folder and are activated again once you visit the website that created that particular cookie. A persistent cookie remains in the browser’s sub-folder for the duration period set within the cookie’s file.
You can find further information about cookies here. For more information from the Information Commissioner’s Office (ICO) regarding cookies.
Exemptions from the right to refuse a cookie
The Regulations specify that service providers should not have to provide the information and obtain consent where that device is to be used: for the sole purpose of carrying out or facilitating the transmission of a communication over an electronic communications network; or where such storage or access is strictly necessary to provide an information society service requested by the subscriber or user.
In defining an ‘information society service’ the Electronic Commerce (EC Directive) Regulations 2002 refer to ‘any service normally provided for remuneration, at a distance, by means of electronic equipment for the processing (including digital compression) and storage of data, and at the individual request of a recipient of a service’.
The term ‘strictly necessary’ means that such storage of or access to information should be essential, rather than reasonably necessary, for this exemption to apply. However, it will also be restricted to what is essential to provide the service requested by the user, rather than what might be essential for any other uses the service provider might wish to make of that data. It will also include what is required to comply with any other legislation the service provider might be subject to, for example, the security requirements of the seventh data protection principle.
Where the use of a cookie type device is deemed ‘important’ rather than ‘strictly necessary’, those collecting the information are still obliged to provide information about the device to the potential service recipient and obtain consent.
– TaskBeat Identity – when you open TaskBeat we need to know who you are. Once you have registered and then logged in to this site we place a cookie on your computer in order to “remember” who you are whilst managing tasks and budgets. This is an essential cookie and is deemed as “strictly necessary” to the core function of the site. Without this cookie you would be unable to manage projects, tasks or budgets on any of the profiles on the site.
– Google Analytics – Google Analytics place a good on your computer. We use Google Analytics to track your usage of the site. This information is only available to us and our web developers and is kept as aggregate data by Google. We have no access to your identity through this mechanism. By knowing how this site is used and what technology is used we are able to make improvements to the site.
Third Party applications – from time to time we may place third party content on the site such as an embedded video from You Tube, Vimeo or Intercom, or a picture from Flickr. Those third party providers may place a cookie on your computer. We have no control over whether they do so or not.
How to enable and disable cookies using your browser
– Click on the ‘wrench’ icon on the browser (usually found top-right corner) to open the tools menu
– From the tools menu select ‘Options’
– Click the ‘Under the Hood’ tab from the menu on the left.
– In the ‘Privacy’ section, select the ‘Content settings’ button
– To enable cookies: select ‘ Allow local data to be set’ option
– To disable cookies: select ‘ Block all cookies’ option
Note: there are various levels of enabling and disabling cookies in Google Chrome. For more information on other cookie settings offered in Chrome, refer to the following page from Google: http://support.google.com/chrome/bin/answer.py?hl=en&answer=95647
Microsoft Internet Explorer 6.0, 7.0, 8.0
– Click on ‘Tools’ at the top of your browser window and select ‘Internet Options’
– In the options window navigate to the ‘Privacy’ tab
– To enable cookies: Set the slider to ‘Medium’ or below
– To disable cookies: Move the slider to the top to block all cookies
Note: there are various levels of of enabling and disabling cookies in Internet Explorer. For more information on other cookie settings offered in Internet Explorer, refer to the following page from Microsoft: http://windows.microsoft.com/en-GB/windows-vista/Block-or-allow-cookies
– Click on ‘Tools’ at the browser menu and select ‘Options’& lt; /li>
– Select the Privacy panel
– To enable cookies: Check ‘ Accept cookies for sites’
– To disable cookies: Uncheck at ‘Accept cookies for sites’
Note: there are various levels of enabling and disabling cookies in Firefox. For more information, refer to the following page from Mozilla: http://support.mozilla.org/en-US/kb/Enabling%20and%20disabling%20cookies
– Click on ‘Setting’ at the browser menu and select ‘Settings’
– Select ‘Quick Preferences’
– To enable cookies: check “ Enable Cookies”
– To disable cookies: uncheck “ Enable Cookies”
Note: there are various levels of of enabling and disabling cookies in Opera. For more information on other cookie settings offered in Opera, refer to the following page from Opera Software: http://www.opera.com/browser/tutorials/security/privacy/
Safari on OSX
– Click on ‘Safari’ at the menu bar and select the ‘Preferences’ option
– Click on ‘Security’
– To enable cookies: In the ‘Accept cookies’ section select ‘Only from site you navigate to’
– To disable cookies: In the ‘ Accept cookies’ section select ‘Never’
Note: there are various levels of of enabling and disabling cookies in Safari. For more information on other cookie settings offered in Safari, refer to the following page from Apple: http://docs.info.apple.com/article.html?path=Safari/3.0/en/9277.html
All other browsers
Please look for a “help” function in the browser or contact the browser provider.
HOW TO CONTACT US
If you have any questions about this policy or our site in general, please contact us at email@example.com.
Our Data Protection Officer is Maciej Zagozda
Written Inquiries can be sent to:
ul. Wielka Odrzańska 18A-4
Poland (Europen Union)