If you are one of those people who avoids task planning like the plague, thinking “it won’t do any good,” acquaint yourself with some principles that will make it easier for you to get things done. A good task execution plan must be simple, specific, and clear.
Simple steps that will make it easier for you to accomplish:
- Identify the problem you need to solve.
- Set a goal you intend to achieve.
- Specify the deadline by which the task must be completed. Remember not to leave everything until the last minute; always try to keep a buffer of time (depending on the level of its complexity).
- Determine the way you want to achieve the result.
- Identify the resources you need.
Once you have a developed task plan, it will be easier for you to create a daily plan:
- Arrange tasks in order of priority.
- Deal with tasks that you could not complete the previous day.
- Perform activities that are constant and repeatable in your work.
- Add new tasks that have come up in the meantime.
- Plan time to make phone calls and receive emails.
Don’t try to plan the entire day—remember to leave a “buffer” for the unexpected. Moving on, you can confidently plan the entire week, then the month. Remember to pay attention to whether your tasks are being completed on time. It may turn out that you’re planning too much and have too little time for execution, or the number of tasks is appropriate, but you neglect them and postpone them for later. Also, don’t forget to regularly update your lists.