Conducting a Post-Project Evaluation Lay the groundwork for repeating good practices and experiences and avoiding the same mistakes in the future by conducting a post-project evaluation. A post-project evaluation is an assessment of project results, activ
Conducting a Post-Project Evaluation
Lay the groundwork for repeating good practices and experiences and avoiding the same mistakes in the future by conducting a post-project evaluation.
A post-project evaluation is an assessment of project results, activities, and processes to:
– Recognize project achievements and acknowledge people’s contributions.
– Identify techniques and approaches that worked and devise steps to ensure they’re used in the future.
– Identify techniques and approaches that didn’t work and devise steps to ensure they aren’t used again in the future.
TaskBeat ensures successful post-project evaluation by providing a systematic solution to answer following questions:
– Did you accomplish the project objectives?
– Did you meet the project schedule?
If people resist your attempts to redirect their conversations, you can mention actions that you, as project manager, can take in the future to head off or deal with similar situations more effectively and then ask people to share additional ideas.
– Encourage people to
• Identify what other people did well.
• Examine their own performance and see how they could have handled situations differently.
– Consider holding the session away from your office. People often feel more comfortable critiquing existing practices and discussing new approaches when they’re away from their normal work environment.
Be sure to assign a person to take notes during the post-project evaluation meeting. In addition to a list of attendees and highlights of information, the notes should list all agreed-upon activities to implement the lessons learned from the meeting and the people responsible for those activities.
– Did you complete the project within budget?
Additionally you might hold a meeting to explore the following issues:
– With regard to problems during the project:
• Could you have anticipated and planned for them in advance? If so, how?
• Did you handle them effectively and efficiently?
– Did you use the organization’s project-management systems and procedures effectively?